Any club member who wishes to participate in any event involving tractors or any equipment must be covered by insurance.
Our club belongs to the Early Day Gas Engine and Tractor Association (EDGE&TA), which provides our insurance through Scottsdale Insurance Company. For insurance purposes we are indentified as EDGE&TA Branch #196. The following links have a lot of good information on EDGE&TA and our insurance.
Any questions concerning your insurance please contact: Phil Kilcollins, President, (207) 557-4879.
Northern Maine Antique Tractor Club
Established in 2008
(Revised Bylaws as of February 15, 2014)
(All revisions are highlighted in red)
Articles I: NAME
Section 1: The name of this organization shall be: The Northern Maine Antique Tractor Club.
Section 2: The principal business office of this organization shall be in the home of the duly elected Secretary.
Article II: PURPOSE
Section 1: This organization shall have as its' primary purpose, the preservation of such information, documents, and artifacts as relate to the history of endeavor in the invention, development, and use of farm tractors and related implements and/or equipment. We shall also endeavor to teach and educate present and future generations about the uses of these antique tractors, implements, and equipment and to show them at work.
Section 2: While the primary emphasis shall be initially on antique farm tractors and related equipment, the interests of the club shall also include, but not be limited to: associated toys, books, pictures, articles. Garden tractors, walk behinds and related items.
Section 3: In the furtherance of the aforesaid purpose, this organization may solicit, borrow, purchase, or otherwise receive funds and other property, real, personal, and mixed, and interests therein, by gift, transfer, loan, devise, or bequest, and invest, reinvest, hold, manage, administer, expand, return, sell, convey, or otherwise apply such funds and other property, subject to such conditions and limitations, if any, as may be expressed in any instrument evidencing such gifts, transfers, loans, devise, or bequest.
Section 4: No part of the income or principal of this organization shall inure to the benefit of or be distributed to any member of this organization, except for the payment of funds for the annual scholarship and reimbursement for club related expenses. In the event of dissolution of this organization, all assets remaining after payment of all legal obligations shall be distributed by the officers or, upon application to the officers by a court of competent jurisdiction exclusively to organizations which would then qualify as exempt under the provisions of sec. 501(c)(3) of the Internal Revenue Code of 1954, as amended, but preferably to an organizations qualified as aforesaid and possessing the capabilities required to further the implementation of the purposes of this organization, as aforesaid serving educational, literary, historical, or charitable purposes in Maine, primarily for the benefit of the residents of the surrounding areas.
Article III: MEMBERSHIP
Section 1: Membership in this organization may be obtained on annual payment of dues by anyone who has passed the legal age of maturity (18) and who professes an interest in advancing the purpose stated in Article II.
Membership dues must be currant to participate in club activities.
Section 2: Membership of the head of the family shall include all membership rights for the member's spouse/domestic partner, including voting rights. Other family members include those regularly residing in the member's home and are extended all rights of membership with the exception of voting rights, under the age of 18 yrs.
Members who have passed the legal age of maturity. These members would require a separate membership.
Section 3: Complimentary members shall be named by the Board of Directors. Complimentary members shall not have the right to vote, shall not be required to pay annual dues, and shall not serve as an Officer or Board of Director. Complimentary membership shall be renewed on a yearly basis at the discretion of the Board of Directors.
Article IV: REMOVAL FROM MEMBERSHIP
Section 1: Any issues regarding conduct detrimental to the club must be addressed in writing to the Board of Directors.
Any member whose conduct is considered detrimental to the best interests of the organization may be removed from membership by 4/5 vote of the Board of Directors, after notice to said member has been given by certified mail to address left by that member with the organization or otherwise known to Board of Director, or in hand.
Section 2: Any member may be removed from membership at his/her own request at anytime.
Section 3: Any member who has been removed from the membership of the Northern Maine Antique Tractor Club "pursuant to Article IV. Section 2: may only be re-instated by a 4/5 vote of the Board of Directors at a duly scheduled meeting of the Board of Directors following the request by removed members in writing to the Board of Directors.
Article V: DUES
Section 1: Dues shall be paid annually and shall be effective for one calendar year beginning January 1st.
Article VI: INSURANCE
Section 1: Members of the organization shall obtain Northern Maine Antique Tractor Club sanctioned insurance to operate mechanical equipment; in order to participate in club sponsored functions and events.
Section 2: Members will be required to follow the requirements pursuant to the insurance policy.
Article VII: LEADERSHIP
Section 1: The leadership of this organization shall consist of a President, a Vice-President, Secretary and a Treasurer of the Northern Maine Antique Tractor Club.
Section 2: There shall be a Board of Directors consisting of five elected members. There shall be one elected each year for a term of (5) years. The out-going President shall serve as an ex-officio member of the Board of Directors for a period of one year.
Article VIII: DUTIES OF OFFICERS
Section 1: The President shall preside at all meetings and shall perform such other duties as are usual to the office. He/she shall appoint such committees and delegations as may be necessary to carry on the activities of the organization and shall in each case be an ex-officio member thereof. The President has discretion to act on behalf of the organization & members in emergency situations. If the President is unable or unavailable to exercise discretion pursuant to this clause then the Vice President may exercise such discretion until such time as the President becomes able or available. All action pursuant to this clause must remain consistent with the purposes of this organization outlined in Article II.
Section 2: The Vice-President shall preside at meetings in the absence of the President. He/She shall endeavor to keep himself/herself advised of the status of the organization's activities to the extent that he/she could assume the office of the President with a minimum of difficulty in the event of illness or disability of the President. He/She shall be an ex-officio member on committees as needed.
Section 3: The Secretary shall keep a complete and accurate record of all proceedings of the organization. The Secretary shall issue membership cards upon receipt of payment of dues. He/she shall have possession of club reports and records, minutes, conduct the office correspondence, responsible for the website, club meeting agendas and/or meeting reminders and report at meetings all such matters which may be of interest to the members.
Section 4: The Treasurer shall be responsible for recording the receipt of dues, accounts payables, keep complete financial records of the organization and shall report the financial condition of the organization at each meeting.
Section 5: The Board of Directors shall hold meetings as necessary. The Board of Directors will oversee and review the well-being and the general business of the Northern Maine Antique Tractor Club. There duties shall include, but not be restricted to, the following: Review finances, sign contracts, mediate and settle disputes, make emergency decisions, make contracts with other organizations and reconcile the checkbook monthly and action pursuant to Article V sections two(2) and four(4)
Article IX: REMOVAL FROM OFFICE
Section 1: Any officer whose conduct in office is considered detrimental to the best interests of the organization may be removed from office by a two-thirds vote of the members in good standing present at any regular meeting provided a quorum is present and said officer has been duly notified.
Article X: QUORUM
Section 1: A quorum shall be defined as two elected officers plus twenty members in good standing.
Section 2: In the absence of a quorum, a majority of the Board of Directors may conduct any and all essential business.
Article XI: ELECTIONS
Section 1: Elections shall be held in December for the purpose of electing officers. Nominations for the elective office shall be submitted at the November meeting and may also be made prior to elections at the December meeting. An Absentee ballot may be requested from the Secretary and returned to the Secretary in time to be opened at the December meeting.
Section 2: The Board of Directors shall appoint a member to fill a vacancy in office until the next regular election.
Section 3: The Chairman of the Board of Directors will appoint a member to act as chairperson of the nominating committee for election of officers and said person will be responsible to bring nominations to the November meeting to be put on the ballot for the December meeting to be voted on.
Article XII: MEETINGS
Section 1: Regular meetings shall be held on a monthly basis as noted by the President.
Section 2: No alcoholic beverages, illicit drugs, firearms or any other weapons will be allowed at any scheduled club meetings or club events. An exception can be approved by the Board of Directors concerning alcoholic beverages at our annual banquet.
Article XIII: COMMITTEES & DELEGATIONS
Section 1: Committees or delegations will be appointed by the President. Each committee and/or delegation of more then one member shall elect a chairperson. Committee Chairperson will be responsible to give a report and/or update at club meetings.
Section 2: Committee terms are for one year or until the committee's function or task is completed.
Article XIV: RULES OF ORDER
Section 1: Whenever a procedural question arises during a conduct of a meeting that is not covered in the NMATC club by-laws, the principles and procedures set forth in Roberts Rules of Order shall prevail.
Section 2: Any member who has a grievance concerning actions taken by the Officers or Board of Directors of the Northern Maine Antique Tractor Club, will contact the Officers and Board of Directors or submit in writing.
Article XV: RECONSIDERATION OF A VOTE
Section 1: A vote may be brought back for reconsideration, with a 2/3 vote, at the same meeting by a member in good standing.
Section 2: A vote may be brought back for reconsideration, with a 2/3 club vote, at a later meeting by a member in good standing, with both of the following conditions:
1. Action on the vote has not been taken
2. That some other significant information or circumstances have taken place.
Article XVI: AMENDMENTS
Section 1: These bylaws can not be changed without previous notice to members and by a 2/3 vote of those present in good standing.
Section 2: These bylaws will be reviewed on an annual basis by the bylaws committee and any proposed changes or additions will be submitted to the Board of Directors for consideration and then presented to the general membership at a regular scheduled meeting for a final vote.
Amended on February 15, 2014